Two AVAILABLE Positions
Administrative Manager
Are you passionate about the Virginia Capital Trail and all it has to offer? We're looking for an Administrative Manager to join our team!
ORGANIZATION OVERVIEW:
The Virginia Capital Trail Foundation (VCTF) is a nonprofit, 501(c)(3) organization dedicated to protecting, promoting, and enhancing the Virginia Capital Trail, a 52-mile multi-use trail connecting Richmond and Williamsburg along the historic Route 5 corridor. As a resource, community builder, and trail connector, VCTF works to ensure the trail's excellence in recreation and transportation infrastructure, expand trail usage, and collaborate on developing a regional trail network. Our small yet passionate team is committed to these goals, and we invite you to join us in making a positive impact on our community.
position summary
Location: Hybrid (Downtown Richmond, VA)
Reports To: Executive Director
Employment Type: Full-Time
The Virginia Capital Trail Foundation (VCTF) is seeking a highly organized, detail-oriented, and proactive Administrative Manager to join our team full-time. Reporting directly to the Executive Director, this position is a vital role in ensuring the smooth operation of our organization and will provide essential support in finance, development, and office management.
The ideal candidate is an enthusiastic and flexible team player who thrives in a fast-paced environment, enjoys working on a variety of projects, and is passionate about the Capital Trail and surrounding trails. This position works primarily during normal business hours, with occasional evening or weekend hours required for special events and board meetings.
PRIMARY JOB RESPONSIBILITIES
Finance & Bookkeeping Support:
Manage internal bookkeeping activities, including credit card and bank statement reconciliations.
Scan, code, and input financial documents into QuickBooks Online and/or company files.
Assist with check requests, A/P and A/R processing, including invoicing, Stripe, and other income entries.
Support budget preparation, financial statement compilation, and annual financial reviews.
Make weekly deposits and assist with payroll processing.
Serve as a liaison with external financial service providers.
Office Management:
Serve as the first point of contact for phone calls, emails, and in-office visitors.
Manage office supplies, including ordering and inventory, equipment maintenance, and mail processing.
Maintain both electronic and physical filing systems.
Provide support for event and program logistics as needed, including packet pickup and managing merchandise sales at events.
Assist with basic IT issues and coordinate with outside consultants.
Support the fulfillment of shipping items from the online store and with events.
Development & Fundraising Support:
Enter and maintain accurate donor records in Bloomerang CRM system.
Process acknowledgment letters, donor receipts, and other stewardship communications.
Prepare donor reports, segmented mailing lists, and gift summaries for fundraising campaigns.
Assist the Executive Director with donor meeting preparation, including compiling bios, giving history, briefing materials, and tracking follow-up tasks.
Provide logistical and administrative support for fundraising campaigns, including donor list segmentation, mail merges, tracking responses, and reporting results.
Assist with donor prospect research and cultivation activities.
Provide support in preparing grant proposals and reports, and tracking of grant deliverables.
Help track pledges and ensure follow-up on outstanding commitments.
Coordinate donor stewardship touches such as thank-you calls, impact updates, and recognition events.
Board & Committee Support:
Coordinate logistics for board and committee meetings, including scheduling, reminders, materials preparation, and recording meeting minutes
Maintain accurate board and committee rosters for internal and public use.
Support board committee work as needed, including preparing reports and tracking board member giving.
Other:
May assist with VCTF events and programs, as needed.
Performs other duties as assigned by the Executive Director
qualifications
Education & Experience
Bachelor’s degree preferred.
Minimum of 2 years of relevant administrative, development, or office management experience.
Skills and Competencies:
Passion for the VCTF mission and the Capital Trail.
Excellent written and verbal communication skills.
Strong organizational skills with the ability to manage multiple priorities and deadlines.
High attention to detail and accuracy.
Strong interpersonal skills and a customer-service mindset.
Ability to work independently with minimal supervision as well as collaboratively in a team environment.
Problem-solving skills and adaptability in a dynamic, fast-changing environment.
Technical Skills
Proficiency in G Suite and Microsoft Office Suite.
Experience with QuickBooks Online preferred.
Experience with Bloomerang or other donor databases preferred.
Work Environment
Flexible hybrid work schedule. This position is primarily in-office Tuesday through Thursday, with remote work on Monday and Friday.
Occasional evening and weekend commitments for programs or events.
Reporting
Reports to the Executive Director
Compensation and BENEFITS
Salary range: $45,000-$55,000 annually, commensurate with experience.
Comprehensive benefits package, including health insurance, retirement plan, paid time off, and a flexible work environment.
HOW TO APPLY:
Submit a resume and cover letter (optional) to cindi.kerr@tinkerhr.com with the subject line: Last Name – Administrative Manager Application. Applications will be reviewed on a rolling basis; early submissions are encouraged. No phone calls, please.
Director of Trail Development - Capital Trail Extension
Are you passionate about the Virginia Capital Trail and all it has to offer? We're looking for a Director of Trail Development to join our team!
ORGANIZATION OVERVIEW:
The Virginia Capital Trail Foundation (VCTF) is a nonprofit, 501(c)(3) organization dedicated to protecting, promoting, and enhancing the Virginia Capital Trail, a 52-mile multi-use trail connecting Richmond and Williamsburg along the historic Route 5 corridor. As a resource, community builder, and trail connector, VCTF works to ensure the trail's excellence in recreation and transportation infrastructure, expand trail usage, and collaborate on developing a regional trail network. Our small yet passionate team is committed to these goals, and we invite you to join us in making a positive impact on our community.
position summary
Location: Hybrid (Williamsburg, VA and Richmond, VA)
Reports To: Executive Director
Employment Type: Full-Time, Exempt
The Virginia Capital Trail Foundation (VCTF) is seeking a strategic and relationship-driven Director of Trail Development to lead the effort to extend the Capital Trail from James City County through the City of Williamsburg. This public-facing role will serve as the primary liaison for the extension, responsible for building support, coordinating stakeholders, advocating for the project, and helping to secure necessary funding.
PRIMARY JOB RESPONSIBILITIES
Planning and Coordination:
Lead the overall effort to extend the Capital Trail from planning through implementation.
Develop and manage a comprehensive work plan with clear milestones, timelines, and deliverables.
Coordinate with local governments and other partners to align technical and design planning with project goals.
Monitor project progress and provide regular updates to VCTF leadership and stakeholders.
Attend and/or lead public meetings related to trail planning.
Stakeholder Engagement:
Serve as the primary liaison and spokesperson for the Capital Trail Extension.
Build and maintain strong relationships with local and state officials, public agencies, tourism partners, landowners, and community leaders.
Facilitate a multi-jurisdictional working group and internal advisory committee to ensure alignment and accountability.
Represent the project at public meetings, community events, and in the media.
Advocacy and Public Outreach:
Develop and implement a public engagement plan to inform and involve residents, businesses, and community organizations.
Create opportunities for public input and ensure the project reflects local needs and values, as needed.
Collaborate with VCTF staff to produce clear, compelling messaging and visuals.
Build grassroots support through outreach campaigns, events, presentations, and storytelling.
Fundraising and Resource Development:
Support the execution of a comprehensive funding strategy in partnership with the Executive Director.
Assist in raising private and philanthropic funds to support key project needs such as grant match requirements, trail amenities, and early-phase planning.
Other:
May assist with VCTF events and programs, as needed.
Performs other duties as assigned by the Executive Director
qualifications
Education and Experience:
Minimum of 5 years of experience in project management, community development, urban planning, trail development, or related fields - preferably with multi-jurisdictional infrastructure projects.
Skills and Competencies:
Strong understanding of community engagement, trail development, and land use planning.
Familiarity with trail planning or transportation infrastructure.
Excellent interpersonal and communication skills, with the ability to build trust with diverse stakeholders.
Comfortable working with government agencies, civic groups, donors, and the general public.
Experience with fundraising, grant writing, and infrastructure funding is a plus.
Personal Attributes:
Passion for trails, outdoor recreation, and community connectivity.
Strong problem-solving skills and attention to detail.
Flexibility to navigate complex political environments and multi-jurisdictional dynamics.
Highly self-motivated, organized, and collaborative.
Work Environment
This is a full-time, exempt, hybrid position with an expected in-person presence in both VCTF’s Richmond headquarters and the project area in Williamsburg. The Director of Trail Development will primarily work from Williamsburg (approximately 3 days/week) at an office, with regular travel to Richmond for internal meetings and team collaboration.
Occasional evening and weekend commitments for community meetings or events.
Reporting:
Reports to the Executive Director
Compensation and BENEFITS
Salary range: $75,000-$95,000 annually, commensurate with experience.
Comprehensive benefits package, including health insurance, retirement plan, paid time off, and a flexible work environment.
HOW TO APPLY:
Submit a resume and cover letter (optional) to cindi.kerr@tinkerhr.com with the subject line: Last Name – Director of Trail Development. Applications will be reviewed on a rolling basis. No phone calls, please.
